Privacy Statement for Governorsonline

GovernorsOnLine is a service provided by Worknet Solutions Ltd to enable schools to store and share information relating to their governing body. This policy explains how this information is stored and used and how you can limit the use of this information.

GovernorsOnLine processes the information on behalf of the schools that subscribe to the service. Worknet Solutions is the data processor on behalf of its subscribers. The schools subscribing to the service are the data controllers.

Information we may collect from you

We may collect and process the following information about you

  • Information provided by filling in the forms at This information may be entered by your school or yourself. You are always able to log in to view and amend this information.
  • If you contact us directly we may keep a record of that correspondence and of any information relating to your query or problem
  • We retain details of your visits to for statistical and audit purposes
  • We may collect information about your computer, IP address, browser, operating system etc. this is for statistical purposes and does not contain any personal information


Who can see your data

A school subscribing to the service will appoint an administrator or administrators who can access all the information on the system and create user accounts for other members of the school community. All governors will have their own account and accounts may also be given to associate governors, members of staff and external people eg clerk to the governing body. It is the responsibility of the school to control the availability of these accounts. All account holders for the school will be able to access all personal data on the system apart from some specifically protected documents.

This information may include details such as

  • Name and email address
  • Home address and telephone number if provided
  • Dates and category of your term of office
  • Roles and responsibilities within the governing body
  • Declaration of interest


No other school or external body has access to the information stored for you or your school.


Where we store your data

All data is stored and processed in a data centre located in the UK. We take all reasonable care to ensure that the data is stored and processed securely. Your data is transferred to and from the server via encrypted links.

Access to data is via a password protected account. It is your responsibility to keep your password secure. We do not have access to your password. If your password is lost it can be reset using a secure process via your designated email address.


How we use your personal data

Worknet Solutions Ltd does not access your personal information apart from checking the operation of the system and ensuring that it meets your requirements. Your data will not be extracted from the system or passed to any third party unless required by law.

We may use your data to provide statistical information about the system but such data will be annonymous.


How you can control and amend your information

As a governor, you will be given a log on to the system with a username and password. You can use this to access your information and to amend it as required. If you are unable to access your information online, your school will be able to provide a copy of your information held on the system and make any amendments for you.


Retention of information

If you leave your governing body, your information will be retained for up to a year to enable the school to fulfil its statutory duty of providing information on recent governors. After that time it is the responsibility of the school to remove your details from the system.

If the school ceases to subscribe to GovernorsOnLine there will be a transition period to allow the school to transfer information to a new system. After that, all records for the school will be deleted.



Enquiries about the information held on the system should be addressed initially to your school which is the data controller. If you have further issues that cannot be resolved by the school you can contact Worknet Solutions Ltd via

Worknet Solutions Ltd

St Olave House

All Saints Road

Creeting St Mary